Human Resources Coordinator
Westby, WI Westby, WI Full-time Full-time $25 - $35 an hour $25 - $35 an hour 1 day ago 1 day ago 1 day ago This non-exempt position provides support to the Human Resources department and Cooperative employees.
The Human Resources Coordinator manages the HRIS and time and attendance program and processes the Cooperative payroll.
Business hours are Monday through Friday, 8 am - 5 pm, with flexibility.
Position
Summary:
The Human Resources Coordinator provides support to the Human Resources department and Cooperative employees by assisting with administration, organization and effective completion of duties and tasks within the Human Resources department.
This position manages the HRIS and time and attendance program and processing the Cooperative payroll.
The Human Resources Coordinator assists in promoting and developing programs and incentives for the benefit of employees while focusing on meeting the Westby Cooperative Creamery's Mission and Vision with a focus on safety, quality, and productivity goals.
Human Resources
Responsibilities:
1.
Manages the HRIS program, time and attendance program and security program.
This includes the set-up, maintenance, and auditing of Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate processing of Creamery and employee data.
Prepares, updates, and maintains SOP's for all processes in all programs.
2.
Performs payroll processing responsibilities.
Performs the set-up and maintenance of individual employees in the time and attendance program to ensure accurate recording and payment of hours worked, paid or unpaid benefit and/or other hours and employee contact information.
Performs the set-up and maintenance of individual employee data in the HRIS database to ensure accurate payroll.
Performs all payroll processing responsibilities for the Creamery payroll.
Maintains reports that track employee vacation, paid time off and personal time.
Creates and distributes reports and data as requested by management.
Reports temporary employee hours worked to staffing agencies.
3.
Coordinates the preparation and verification of new employee documents and records, including, but not limited to orientation material, personnel files, paid time off summary, attendance, performance appraisals, journals and HRIS database.
4.
Coordinates and documents fitting, assignment, service requests of employee uniforms, boots, locker, and boot closet assignment.
Maintains inventory and organization of no-name uniform closet and boot inventory.
Maintains list of employee locker and boot closet assignments.
Maintains reports and submits orders for new employee uniforms and requests for service needed by employees (missing uniforms, size changes, etc.
) Reviews and approves provider invoices for uniform services.
Empties past employee lockers and boot closet assignment and collects personal belongings to return to past employees.
5.
Maintains files and assists culture committee; empties Q/S box daily, enters ideas to ideas report, assists with preparation of payment to employee incentives, assists with planning and coordinating employee relation/recognition activities.
6.
Performs customer service functions by answering questions and proactively engaging with employees.
7.
Supports the Human Resources Department strategic plan by actively participating in department initiatives.
8.
Posts open positions on Creamery's website and online job sites and with requesting and proofing advertisements.
9.
Assists in recruitment of new employees, interviews, pre-employment assessments, and background check.
10.
Maintains weekly budgeted staffing report.
11.
Maintains employee attendance file and monthly and annual perfect attendance reports.
Processes Time Off Requests in attendance folder.
Records absences from daily supervisor reports in attendance folder and records absences and payment of benefits in Ascend.
Identifies employees with monthly and annual perfect attendance in preparation of attendance incentives.
12.
Maintains data, prepares, and submits worker compensation claim data to insurance company; initial injury report, medical documentation WKC12, etc.
, in partnership with EHS Manager.
13.
Maintains Fit for Life Wellness Benefit annual employee log of participation in preparation of annual bonus payroll.
14.
Audits and updates company posters to ensure legal compliance and maintains communication resources weekly, i.
e.
bulletin boards, HR racks, job posting board, monitor, etc.
15.
Maintains personnel records, scanning and filing of employee documentation and record retention.
16.
Prepares initial SOP's for all responsibilities and updates as changes occur and reviews annually.
17.
May perform onboarding training with new employees.
18.
May perform other duties as assigned.
Knowledge, Skills and Abilities:
1.
Associate Degree in Human Resources Management and one or more years similar work experience or equivalent combination of education and experience is required.
2.
Proficiency in MS Office (Word, Excel, PowerPoint) is required.
Experience with an HRIS system (such as ADP) is preferred.
3.
Good communication (oral and written) and interpersonal skills are required.
4.
Ability to prioritize workload and self-manage projects, handle multiple tasks, and meet strict deadlines is required.
5.
Attention to detail, strong organizational, problem-solving skills is required.
6.
Ability to work with all levels of employees and management and handle sensitive or confidential information is required.
Physical Requirements:
1.
Work is performed within an office environment with minimal exposure to hazardous or unpleasant conditions.
Physical demands are usually limited to sitting or standing in one location much of the time.
Some stooping.
Lifting or carrying objects of light weight may be required.
Must pass the administrative job screen.
As a farmer-owned cooperative since 1903, Westby Cooperative Creamery has a unique perspective on the dairy industry - from farm to fridge.
Our team takes great pride in crafting cultured dairy products that make it to our customer's table and nourishes their family.
We're Safe Quality Food Level 3 certified, which means we're part of a globally recognized program that delivers high-quality food safely.
Our Vision is to be the best cultured dairy foods manufacturer and milk-marketing cooperative in the country.
We provide a safe, healthy, team oriented work environment with continued learning opportunities which provide personal growth and satisfaction that benefits employees and their families.
We invite you to take the next step to learn how you can be a part of our team! Pay:
$25 - $35 / hour Pay:
Signing bonus Bonus pay
Benefits:
Health insurance Dental insurance Vision insurance Disability insurance Life insurance 401(k) 401(k) matching Paid time off Referral program Employee discount Job Type:
fulltime Schedule:
Monday to Friday Education:
Associate's degree Work location:
On-site.
Estimated Salary: $20 to $28 per hour based on qualifications.
The Human Resources Coordinator manages the HRIS and time and attendance program and processes the Cooperative payroll.
Business hours are Monday through Friday, 8 am - 5 pm, with flexibility.
Position
Summary:
The Human Resources Coordinator provides support to the Human Resources department and Cooperative employees by assisting with administration, organization and effective completion of duties and tasks within the Human Resources department.
This position manages the HRIS and time and attendance program and processing the Cooperative payroll.
The Human Resources Coordinator assists in promoting and developing programs and incentives for the benefit of employees while focusing on meeting the Westby Cooperative Creamery's Mission and Vision with a focus on safety, quality, and productivity goals.
Human Resources
Responsibilities:
1.
Manages the HRIS program, time and attendance program and security program.
This includes the set-up, maintenance, and auditing of Creamery data as well as the maintenance and auditing of individual employee data to ensure accurate processing of Creamery and employee data.
Prepares, updates, and maintains SOP's for all processes in all programs.
2.
Performs payroll processing responsibilities.
Performs the set-up and maintenance of individual employees in the time and attendance program to ensure accurate recording and payment of hours worked, paid or unpaid benefit and/or other hours and employee contact information.
Performs the set-up and maintenance of individual employee data in the HRIS database to ensure accurate payroll.
Performs all payroll processing responsibilities for the Creamery payroll.
Maintains reports that track employee vacation, paid time off and personal time.
Creates and distributes reports and data as requested by management.
Reports temporary employee hours worked to staffing agencies.
3.
Coordinates the preparation and verification of new employee documents and records, including, but not limited to orientation material, personnel files, paid time off summary, attendance, performance appraisals, journals and HRIS database.
4.
Coordinates and documents fitting, assignment, service requests of employee uniforms, boots, locker, and boot closet assignment.
Maintains inventory and organization of no-name uniform closet and boot inventory.
Maintains list of employee locker and boot closet assignments.
Maintains reports and submits orders for new employee uniforms and requests for service needed by employees (missing uniforms, size changes, etc.
) Reviews and approves provider invoices for uniform services.
Empties past employee lockers and boot closet assignment and collects personal belongings to return to past employees.
5.
Maintains files and assists culture committee; empties Q/S box daily, enters ideas to ideas report, assists with preparation of payment to employee incentives, assists with planning and coordinating employee relation/recognition activities.
6.
Performs customer service functions by answering questions and proactively engaging with employees.
7.
Supports the Human Resources Department strategic plan by actively participating in department initiatives.
8.
Posts open positions on Creamery's website and online job sites and with requesting and proofing advertisements.
9.
Assists in recruitment of new employees, interviews, pre-employment assessments, and background check.
10.
Maintains weekly budgeted staffing report.
11.
Maintains employee attendance file and monthly and annual perfect attendance reports.
Processes Time Off Requests in attendance folder.
Records absences from daily supervisor reports in attendance folder and records absences and payment of benefits in Ascend.
Identifies employees with monthly and annual perfect attendance in preparation of attendance incentives.
12.
Maintains data, prepares, and submits worker compensation claim data to insurance company; initial injury report, medical documentation WKC12, etc.
, in partnership with EHS Manager.
13.
Maintains Fit for Life Wellness Benefit annual employee log of participation in preparation of annual bonus payroll.
14.
Audits and updates company posters to ensure legal compliance and maintains communication resources weekly, i.
e.
bulletin boards, HR racks, job posting board, monitor, etc.
15.
Maintains personnel records, scanning and filing of employee documentation and record retention.
16.
Prepares initial SOP's for all responsibilities and updates as changes occur and reviews annually.
17.
May perform onboarding training with new employees.
18.
May perform other duties as assigned.
Knowledge, Skills and Abilities:
1.
Associate Degree in Human Resources Management and one or more years similar work experience or equivalent combination of education and experience is required.
2.
Proficiency in MS Office (Word, Excel, PowerPoint) is required.
Experience with an HRIS system (such as ADP) is preferred.
3.
Good communication (oral and written) and interpersonal skills are required.
4.
Ability to prioritize workload and self-manage projects, handle multiple tasks, and meet strict deadlines is required.
5.
Attention to detail, strong organizational, problem-solving skills is required.
6.
Ability to work with all levels of employees and management and handle sensitive or confidential information is required.
Physical Requirements:
1.
Work is performed within an office environment with minimal exposure to hazardous or unpleasant conditions.
Physical demands are usually limited to sitting or standing in one location much of the time.
Some stooping.
Lifting or carrying objects of light weight may be required.
Must pass the administrative job screen.
As a farmer-owned cooperative since 1903, Westby Cooperative Creamery has a unique perspective on the dairy industry - from farm to fridge.
Our team takes great pride in crafting cultured dairy products that make it to our customer's table and nourishes their family.
We're Safe Quality Food Level 3 certified, which means we're part of a globally recognized program that delivers high-quality food safely.
Our Vision is to be the best cultured dairy foods manufacturer and milk-marketing cooperative in the country.
We provide a safe, healthy, team oriented work environment with continued learning opportunities which provide personal growth and satisfaction that benefits employees and their families.
We invite you to take the next step to learn how you can be a part of our team! Pay:
$25 - $35 / hour Pay:
Signing bonus Bonus pay
Benefits:
Health insurance Dental insurance Vision insurance Disability insurance Life insurance 401(k) 401(k) matching Paid time off Referral program Employee discount Job Type:
fulltime Schedule:
Monday to Friday Education:
Associate's degree Work location:
On-site.
Estimated Salary: $20 to $28 per hour based on qualifications.
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